Interview BotRecruitment automation · from CV to confirmed interview, end to end
A bespoke automation platform for in-house recruitment teams — from candidate CV intake, AI parsing and WhatsApp invitations to writing interviews into the Outlook calendar, with zero manual work.
Product Demo Video
Play VideoCommon recruitment bottlenecks
Every new opening means HR repeats the same legwork; Interview Bot automates the whole flow with zero manual handling.
Manual CV data extraction
Copying names, phones and emails from PDF / DOCX one by one — easy to miss or mistype.
Aligning interviewer calendars
Probing slot by slot, re-coordinating on conflicts — often several back-and-forth rounds.
Manual updates after replies
Sending calendar invites, tracking candidate status, handling cancellations — all one at a time.
Feature 1
AI parses CVs automatically
Pick a role from a shared OneDrive folder and preview candidates in one click. Each CV is instantly parsed by AI to extract name, phone and email — no manual entry.
- Supports common CV formats: PDF, DOCX
- Structured extraction of name, phone, email
- Candidates with no phone are auto-flagged
- Reads directly from the shared OneDrive folder
Una Technologies — interview invitation for Software Engineer:
Option 1: 18 Nov · 10:00–11:00 AM
Option 2: 19 Nov · 02:00–03:00 PM
Reply "Option 1" or "Option 2".10:24 ✓✓
Date: 18 Nov 2024 (Mon)
Time: 10:00 AM
Venue: Una Technologies HQ10:27 ✓✓
Feature 2
WhatsApp invites + AI-parsed replies
Candidates receive a WhatsApp invitation instantly; replies are interpreted by AI. Confirm, reschedule or cancel through a natural conversation — the system sends the confirmation automatically.
- Sent one by one to avoid platform flags
- AI reads multiple intents (CONFIRM / DECLINE / RESCHEDULE / UNKNOWN)
- Auto-reply on confirmation with venue and time
- Candidates never open a portal or log in
Feature 3
Availability scan · M365 calendar sync
Reads multiple interviewers' Outlook calendars in sync, flags the reason for each clash instantly, and offers only free slots. Confirmed interviews are written to Outlook and all interviewers are invited.
- Reads multiple interviewers' calendars in sync
- Flags clash reasons instantly (e.g. "Meeting", "Client visit")
- Interviews auto-written to Outlook via Microsoft Graph API
- Integrates your existing Microsoft 365 single sign-on
Feature 4
Candidate pipeline tracking · auto-filing
Every candidate's status — contacted, confirmed, rescheduling, declined, no phone — is shown together in one console. Confirmed candidates' OneDrive files are auto-filed to _Confirmed.
- Status badges shown together, at a glance
- Complete audit log
- OneDrive files auto-filed, structure preserved
- Per-candidate reschedule and cancel supported
Five steps to complete the hiring flow
Start from your existing OneDrive folder; the system handles the rest while the HR team keeps the final say.
Pick a folder
Choose a role from a shared OneDrive folder — all candidate CVs in one place.
AI parses CVs
AI extracts name, phone and email; candidates with no phone are auto-flagged.
WhatsApp invites
Invitations sent one by one with selectable slots. Candidates never open a portal.
AI reads replies
Confirm, reschedule or cancel via natural conversation — AI reads the intent.
Write to Outlook
Interviews auto-written to Outlook, all interviewers invited; files are filed away.
Three core integrations
AI × WhatsApp × Microsoft 365 — seamlessly linking the three key stages of recruitment.
AI parsing
Structured data extracted from CVs; replies auto-interpreted across intents.
WhatsApp integration
Candidates get invites instantly; replies read automatically, all in natural chat.
M365 calendar
Interviews auto-written to Outlook, all interviewers invited.
Make recruitment lighter — starting today
Reach us on WhatsApp to book a demo and discuss a tailored solution.